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Privacy Policy

Effective Date:  January 8, 2021

This privacy notice discloses the privacy practices for The Westover Civic Association and our website; This privacy notice applies solely to information collected by this website, except where stated otherwise. It will notify you of the following:

  • What information we collect;

  • With whom it is shared;

  • How it can be corrected;

  • How it is secured;

  • How policy changes will be communicated; and

  • How to address concerns over misuse of personal data.


Information Collection, Use, and Sharing 
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you.  Public records may be utilized to verify residency for mail correspondence (e.g. annual dues mailings). We will not sell or rent this information to anyone.


We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request (e.g. to ship an order).

Unless you ask us not to, we may contact you via email in the future to tell you about community news, Westover Civic Association events, or changes to this privacy policy. 

Your Access to and Control Over Information 
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via email at or the contact form provided on our website:

  • See what data we have about you, if any.

  • Change/correct any data we have about you.

  • Have us delete any data we have about you.

  • Express any concern you have about our use of your data.


In order to use the secured portion of this website, a user must first complete the registration form. During registration a user is required to give certain information (such as name and email address). This information is used to verify your residency and may also be used to contact you about the services on our site in which you have expressed interest.


Resident Directory
The directory is intended to serve as a resource for the residents of The Village of Westover.  Directory listings are periodically updated using annual dues information, historical data, and public record.  The Village of Westover Civic Association makes no guarantee that the details provided are correct, complete, or up-to-date.  It is the homeowner’s responsibility to report inaccuracies.  Inclusion in the directory is voluntary.  If you wish to have your information de-listed, please refer to the “Your Access to and Control Over Information” section above.  The Village of Westover Civic Association is not responsible and expressly disclaims all liability for, damages of any kind, arising out of the use, reference to, or reliance on, any information listed in the directory.  Additional details may be found within the Terms & Conditions.


We request information from you on our order form. To donate to us, you must provide contact information (like name and shipping address) and financial information (like credit card number, expiration date). This information is used for billing purposes and to fill your orders. If we have trouble processing an order, we'll use this information to contact you.


We use an outside shipping company to ship orders, and a credit card processing company to bill users for goods and services. These companies do not retain, share, store or use personally identifiable information for any secondary purposes beyond filling your order.


We partner with another party to provide specific services. When the user signs up for these services, we will share names, or other contact information that is necessary for the third party to provide these services. These parties are not allowed to use personally identifiable information except for the purpose of providing these services.


We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.


Wherever we collect sensitive information (such as payment information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for "https" at the beginning of the address of the web page.


While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only Westover Civic Association board members who need the information to perform a specific job (e.g. Treasurer, Web Administrator) are granted access to personally identifiable information. The computers/servers on which we store personally identifiable information are hosted by a in a secure environment. Please refer to the privacy policy for details:


All transactions are processed through a gateway provider and are not stored or processed on the servers used to host this website.


We use "cookies" on this site. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site.  Cookies can also enable us to track and target the interests of our users to enhance their experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.


We use Google Analytics to analyze the use of this website. Google analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated related to this website is used to create reports about the use of the website. Google will store and use this information. Google’s privacy policy is available at:


We use Ecwid to process orders for goods and services on this website. Ecwid provides a shopping cart interface that utilizes cookies to store information for registered users, such as shopping cart contents, delivery/payment preferences, shipping address, and e-mail address.  Registration is optional and is completed by providing your e-mail address during checkout. Ecwid’s privacy policy is available at:

We use Powr to manage the contact form on this website. Powr uses cookies to transact form data to the Powr website ( Use of the contact form is optional and is completed by entering your name, e-mail, and message. The form may not work properly if you have disabled third-party cookies within your browser. The Powr privacy & cookie policies are available at: 

We use Constant Contact to manage e-mail notification & alert subscriptions. The Constant Contact registration form on this website relies on cookies to associate registration requests to the "The Village of Westover" contacts list. Registration is optional and is completed by providing your name, e-mail address, and street address within "The Village of Westover Email Alerts Subscription Form". The Constant Contact privacy policy is available at:


This web site contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.


From time-to-time our site requests information via surveys. Participation in these surveys or contests is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as name and address), and demographic information (such as age level). Survey information will be used for purposes of monitoring or improving the use and satisfaction of this site, and The Village of Westover Civic Association functions.


Age of Consent
By using this site, you represent that you are at least the age of majority in your state of residence, or that you are the age of majority in your state and you have given us your consent to allow any of your minor dependents to use this site.


Notification of Changes

We reserve the right to modify this privacy policy at any time, so please review it frequently.  Changes and clarifications will take effect immediately upon posting to this website.  If material changes are made to this policy, we will notify you via this website that the policy has been updated, so that you are aware of what information we collect, how we will use it, and under what circumstances, if any, we will use and/or disclose it.


If you feel that we are not abiding by this privacy policy, you should contact us immediately via email at

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